Purchasing

Purpose & Mission

The purpose of the Purchasing Department is to insure that taxpayers' money is saved by purchasing products and services at the lowest possible cost by way of the bid process.

The Purchasing Department is dedicated to the principles of integrity, transparency, competition and fairness in the procurement of products and services for all City departments.

The City of Clarksville is now pre-qualifying vendors for all goods and services. If your company is interested in doing business with the City of Clarksville, you must fill out a vendor application. You may download the application, or contact the Purchasing Office via email or at 931-553-2477.

Procedure Summary

City departments can make purchases up to $3,000 without taking quotes. Any purchase over $3,000 but less than $25,000 must be accompanied by three written quotes and be pre-approved before the requisitioning department can make the purchase. Any purchase of $25,000 and over is made by the Purchasing Department.

A requisition to purchase is submitted by the Department Head along with specifications for the item(s) or services (s) being requested. The Purchasing Department then takes that information and compiles a bid package. Bids are advertised on the City's website.

Unless otherwise stated all bids are opened in the Purchasing Department at 2:30 p.m. local time on the date specified in the bid package. Bid openings are open to the public.