FAQs • Clarksville, TN • CivicEngage

Is outside food allowed in your venues?: Renters at the Wilma Rudolph Event Center must choose from our list of approved caterers. Renters at Freedom Point are permitted to bring in outside food if they are not hiring a caterer. If alcohol is served at the event, the bartender must be hired from the approved caterers list.

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Liberty Park Facilities

1. What is included with a venue rental?: Tables and chairs are included for up to 500 at the Wilma Rudolph Event Center and for up to 100 at Freedom Point. Wilma Rudolph rentals also include use of the amphitheater (private rentals only) and small stage.

2. What do I need to do to reserve a date with your venue?: You can request your rental here. Rental applications are approved on a first come first serve basis. If your application is approved you’ll be required to sign a contract and pay the deposit in 10 business days.

3. When is my final payment due?: Final payments are due any time between signing your contract, and 60 days prior to your event. Failure to make your final payment will result in the cancellation of your event.

4. What is the time frame of my rental?: Full-day rentals are from 8 a.m. to 11 p.m. Half Day rentals are from 8 a.m. to 4 p.m. or 2 p.m. to 10 p.m. This time frame includes your setup, event, and clean up all within those hours. Half Day rentals are only available Monday through Friday.

5. Do you do in-house catering or alcohol sales?: We do not provide in-house catering, but we do have a list of approved caterers you must choose from.

6. Is outside food allowed in your venues?: Renters at the Wilma Rudolph Event Center must choose from our list of approved caterers. Renters at Freedom Point are permitted to bring in outside food if they are not hiring a caterer. If alcohol is served at the event, the bartender must be hired from the approved caterers list.

7. Who are your approved caterers?: You can find a list of our approved caterers here.

8. How can my business become a part of the approved catering list?: If you'd like to become a vendor for these two venues, please fill out an application and we'll be in touch!
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9. How do I gain access to the venue on the day of my rental?: The Facility Manager will be on-site to let you in when you arrive for your rental. The Facility Manager will be in the park to handle any questions you may have throughout your rental period, as well as lock up at the end of the night. Our Facility Managers are staffed based on the custom needs of our renters. Please be as accurate as possible when confirming your arrival time. For more information or to rent the facility, please call 931-645-7476.

10. When will I receive my deposit refund?: Deposit refunds typically take 10 to 15 business days to return by mail. To receive your deposit refund check as quickly as possible, be sure to verify your correct mailing address. Please note that any holiday closures may affect this time frame slightly.

11. I am hosting a public event at the Wilma Rudolph Event Center and would like to have alcohol sales as a part of my event. What should I do?: To allow alcohol sales in our venue, we require renters to choose one of our approved caterers with a “Liquor by the Drink” license to handle bartending and sales. We also require any public events with alcohol to submit a security plan one month in advance, complete with the number of officers (contact Clarksville Police Department (CPD) or CMCSO to secure officers for your event) secured for your event. If the event is hosted by a 501c3 organization, a Beer Permit issued by the Beer Board must be submitted to the Facility Promotions Supervisor no later than two weeks in advance.